For appointment-based businesses
Your business needs all hands on deck. You've got two.
Between doing the actual work, you're also meant to call the missed number back, post to Instagram, ask a happy customer for a review, reply to the one they left, and chase the enquiry that went quiet. I'm the hands that do all of that, running quietly behind the scenes, so nothing that was waiting on you gets dropped.
Free audit · automations from $200 CAD/month.
Where customers quietly slip away.
You won't have all of these. Most owners recognise at least one.
You're with a customer when the phone rings. You'll call back later. By later, they've booked with whoever picked up.
A message lands at 9pm. You see it the next afternoon. The person who sent it has already moved on.
Someone asks your price, you answer, they go quiet. Whether they get a nudge depends on someone remembering to send one.
A booking doesn't turn up. No reminder went out the day before, and the slot just sits empty.
A happy customer heads out the door, and nobody asks them for the review that brings you the next one.
Someone enquired months ago and never booked. They're still in your phone, and no one ever circled back.
What I can turn on
What do you want to improve?
Pick whatever you'd want sorted out. One thing off your plate or several, in any mix; there's no set package. We agree exactly what to turn on, and the price, on the free audit.
Most start with two or three, and add more over time.
The base under every setup
- One place to see enquiries and their status
- Agreed lifecycle stages for how work moves
- Ownership and next-action logic so nothing stalls unassigned
- Operational monitoring of the running processes
- A regular owner-facing summary of what happened
- A weekly review of the system, with me
And 60+ automations running behind the scenes.
Some of this I've built and run for years; some I set up inside the platform your business already uses. Which of it you actually need is what the free audit is for.
Proof
What it did for one real business.
Median first reply
Missed call answered in
After-hours replies, one month
Google reviews, in a year
Review reply time
Customers in the connected database
These figures are from one owner-led business that has run on a connected system for three years, taken from its own records. They describe that business, not software alone, and aren't a promise of the same result for anyone else.
What owners say
Megan Boudreault
Business owner
Amy Duncan
Team member
Boris Marchenko
Home service owner
Kostiantyn
Business owner
Kate R.
Business owner
Evercrest LLC admin
Home service owner
Asia Daniel
Team member
How it works
Audit. Install. Run. Review.
Audit
A free call where I look at how enquiries move through your business today: where they come from, what happens next, and where they stall.
Install
I set up the automations we agreed on and connect the tools you already use.
Run
The automations run on your real enquiries and bookings, while I monitor them.
Review
We look together at what's running, what's visible now, and what to adjust next.
Pricing
From $200 a month.
From $200 CAD/month — exact price depends on what we turn on; we set it on a free audit.
No set package and no lock-in. The audit is a free call where I look at how your enquiries and bookings move today, then set the exact price for what's worth turning on.
Is this a fit?
Good fit
- You run an appointment-based business.
- You already have a real, regular flow of enquiries.
- You have the capacity to take on the work that gets recovered.
- Two or three extra customers a month would more than cover it.
- You're willing to give me access to see how enquiries and bookings move.
- You want this managed on an ongoing basis, not a one-time fix.
Not a fit
- You don't have a working enquiry flow yet.
- You don't have capacity to take on more work right now.
- You want a guarantee of revenue or a guaranteed number of appointments.
- You want unlimited custom development for a fixed monthly fee.
- You're not willing to share access to your tools.
Book a free audit.
Leave your name, business and phone. I'll call you, look at how your enquiries and bookings move today, and tell you what's worth turning on.
Not ready to talk yet? Take the two-minute self-check instead.
Or reach me directly: +1 (289) 367-9105 · inbox@getphantom.io